Introduction
Can AI Fill Out Forms are everywhere. Whether it’s for applying for a job, registering for a service, or filling out a survey, we encounter forms almost every day. However, forms can also be tedious, time-consuming, and error-prone, especially when they involve manual data entry, complex calculations, or multiple steps.
Fortunately, artificial intelligence (AI) can help us with this task, by automating, simplifying, and improving the process of filling out forms. AI can use various sensors, algorithms, and interfaces to detect, generate, and validate the information required for forms, as well as to provide feedback, guidance, and assistance to the users.
In this article, we will review some of the latest technologies and tools that use AI to fill out forms, and discuss their benefits, challenges, and applications.
How does AI fill out forms?
AI can fill out forms in different ways, depending on the type, format, and purpose of the form, as well as the preferences and needs of the user. Here are some of the common methods and techniques that AI can use to fill out forms:
- Scanning and parsing: AI can use optical character recognition (OCR) or natural language processing (NLP) to scan and parse the text and images of paper forms or PDFs that do not have built-in form fields, and convert them into digital and editable forms. For example, Apple’s 2023 WWDC keynote announced a new feature in iOS 17 and macOS Sonoma that uses AI to scan and parse paper forms and PDFs, and make them smart and interactive.
- Generating and completing: AI can use generative models, such as GPT-4, to generate and complete the information required for forms, based on the prompts, instructions, or context provided by the user or the form. For example, Typeform, a company that offers services to create web forms, is working with OpenAI to launch a new integration of GPT-4 with its system, called Formless, that allows users to create forms by simply asking the system in a conversational manner.
- Validating and verifying: AI can use validation rules, logic, or external sources to validate and verify the information entered or generated for forms, and to provide feedback, suggestions, or corrections to the user or the form. For example, Google Forms, a tool that allows users to create and share online forms, uses AI to check the validity and consistency of the responses, and to flag potential errors or issues.
- Assisting and guiding: AI can use chatbots, voice assistants, or interactive agents to assist and guide the user or the form throughout the process of filling out forms, and to provide information, instructions, or help when needed. For example, ChatGPT, a large language model that can generate natural language, can help users to fill out forms by analyzing and generating various signals, such as speech, text, facial expressions, gestures, or physiological responses.
What are the benefits of AI for filling out forms?
AI can offer various benefits for filling out forms, such as:
- Saving time and effort: AI can automate and accelerate the process of filling out forms, by reducing or eliminating the need for manual data entry, complex calculations, or multiple steps. AI can also simplify and streamline the process of filling out forms, by providing a user-friendly and intuitive interface, such as natural language or voice.
- Improving accuracy and quality: AI can improve the accuracy and quality of the information entered or generated for forms, by checking and correcting errors, inconsistencies, or missing data. AI can also enhance the relevance and usefulness of the information entered or generated for forms, by adapting and personalizing it to the user or the form.
- Increasing convenience and accessibility: AI can increase the convenience and accessibility of filling out forms, by allowing users to fill out forms anytime and anywhere, using any device or platform. AI can also enable users to fill out forms in different languages, formats, or modes, such as speech, text, or image.
What are the challenges of AI for filling out forms?
AI can also pose some challenges for filling out forms, such as:
- Ensuring reliability and security: AI can compromise the reliability and security of the information entered or generated for forms, by introducing errors, biases, or vulnerabilities. AI can also expose the privacy and confidentiality of the information entered or generated for forms, by collecting, storing, or sharing it without proper consent or protection.
- Understanding and explaining AI decisions: AI can obscure the understanding and explanation of the information entered or generated for forms, by using complex or opaque methods and outputs. AI can also confuse or mislead the user or the form, by providing inaccurate, irrelevant, or inappropriate information.
- Balancing human and AI roles: AI can alter the role and responsibility of the user or the form, by replacing or influencing their decisions or actions. AI can also affect the trust and satisfaction of the user or the form, by creating unrealistic expectations or emotional responses.
What are the applications of AI for filling out forms?
AI can have various applications for filling out forms, such as:
- Business and commerce: AI can help businesses and customers to fill out forms for various purposes, such as marketing, feedback, purchases, applications, evaluations, or orders. For example, Amazon uses AI to fill out forms for its customers, such as address, payment, or delivery details, based on their previous orders or preferences.
- Health and wellness: AI can help patients and healthcare providers to fill out forms for various purposes, such as diagnosis, treatment, prescription, or insurance. For example, Ada, an AI-powered health app, uses AI to fill out forms for its users, such as symptoms, medical history, or personal information, based on their inputs or queries.
- Education and learning: AI can help students and teachers to fill out forms for various purposes, such as enrollment, assessment, feedback, or certification. For example, Coursera, an online learning platform, uses AI to fill out forms for its learners, such as course selection, progress, or completion, based on their goals or performance.
What are some examples of AI-powered form-filling tools?
AI-powered form-filling tools are applications that use artificial intelligence to automate, simplify, or improve the process of filling out forms. Some examples of AI-powered form-filling tools are:
- Axiom.ai: Axiom.ai is a Chrome extension that allows users to create browser bots that can automate form filling on any website, using a no-code bot builder. Axiom.ai can save time and effort, improve accuracy and quality, and increase convenience and accessibility for filling out forms.
- Typeform: Typeform is a service that offers users to create web forms that are interactive and engaging. Typeform is working with OpenAI to launch a new integration of GPT-4 with its system, called Formless, that allows users to create forms by simply asking the system in a conversational manner. Typeform can enhance creativity and diversity, improve functionality and reliability, and foster trust and cooperation for filling out forms.
- Autofillr: Autofillr is a Chrome extension that uses advanced AI technology to understand and learn the structure of web forms, and to fill them out accurately and flawlessly. Autofillr can reduce errors and inconsistencies, enhance relevance and usefulness, and provide feedback and suggestions for filling out forms.
- Katalon: Katalon is a codeless forms automation tool that uses smart record and playback to capture and execute the user interface actions for filling out forms, such as clicking, scrolling, or typing. Katalon can automate and accelerate, simplify and streamline, and validate and verify the process of filling out forms.
How can we customize the behavior of AI-powered form-filling tools?
AI-powered form-filling tools are applications that use artificial intelligence to automate, simplify, or improve the process of filling out forms. Depending on the type and purpose of the form, as well as the preferences and needs of the user, AI-powered form-filling tools can have different behaviors, such as scanning and parsing, generating and completing, validating and verifying, and assisting and guiding the information required for forms.
To customize the behavior of AI-powered form-filling tools, users can use various methods and options, such as:
- Choosing the appropriate tool: Users can choose from different AI-powered form-filling tools that have different features and capabilities, depending on the type and format of the form, the source and destination of the information, and the level of automation and interaction. For example, Axiom.ai is a Chrome extension that allows users to create browser bots that can automate form filling on any website, using a no-code bot builder.
- Configuring the settings and parameters: Users can configure the settings and parameters of the AI-powered form-filling tools, such as the language, mode, or style of the interface, the data sources or destinations, the validation rules or logic, and the feedback or assistance options. For example, Google Forms allows users to configure the settings and parameters of the AI-powered form-filling tools, such as the language, theme, or layout of the form, the data sources or destinations, such as Google Sheets or email, the validation rules or logic, such as required or optional fields, and the feedback or assistance options, such as hints or suggestions.
- Providing feedback and corrections: Users can provide feedback and corrections to the AI-powered form-filling tools, such as rating, reviewing, or commenting on the performance or quality of the tool, reporting or fixing errors or issues, or suggesting or requesting improvements or features. For example, ChatGPT, a large language model that can help users to fill out forms by analyzing and generating various signals, such as speech, text, facial expressions, gestures, or physiological responses, allows users to provide feedback and corrections to the AI-powered form-filling tools, such as rating the accuracy or usefulness of the information, reporting or fixing errors or inconsistencies, or suggesting or requesting new features or functions.
Conclusion
AI is a powerful and promising tool that can help us with the task of filling out forms, by automating, simplifying, and improving the process. They can use various methods and techniques to scan and parse, generate and complete, validate and verify, and assist and guide the information required for forms. AI can also offer various benefits, such as saving time and effort, improving accuracy and quality, and increasing convenience and accessibility. However, AI can also pose some challenges, such as ensuring reliability and security, understanding and explaining AI decisions, and balancing human and AI roles. Therefore, it is important to use AI responsibly and ethically, and to foster a positive and productive human-AI interaction.