How to Use AI Tools to Boost Your Meeting Productivity

Introduction

Have you ever been in a meeting that felt like a waste of time? A meeting where you couldn’t hear what anyone was saying, or where you had to take notes while trying to pay attention, or where you forgot to follow up on the action items? If you answered yes to any of these questions, then you’re not alone. Meetings are a necessary evil in the business world, but they can also be a source of frustration and inefficiency.In this article, we’ll introduce you to How to Use AI Tools to Boost Your Meeting Productivity that can help you and your team get the most out of your meetings.

But what if there was a way to make meetings more productive, engaging, and enjoyable? What if there was a way to use artificial intelligence (AI) to automate or enhance some of the common tasks that take up your precious time and energy during meetings? Well, you’re in luck, because there are actually many AI tools for meetings that can do just that!

We’ll also share the pros and cons of each tool, as well as some screenshots and videos to show you how they work. And finally, we’ll give you some tips and best practices for choosing and using AI tools for meetings.

So, without further ado, let’s dive into the list of the best AI tools for meetings!

ClickUp: The All-in-One Project Management Platform with AI Features

ClickUp is a project management platform that lets you manage everything from tasks and documents to goals and chat. But what makes ClickUp stand out from other project management tools is its AI-powered features that can help you with your meetings. For example, ClickUp can automatically generate meeting summaries, action items, and voice commands based on your meeting conversations. You can also use ClickUp to schedule meetings, create agendas, and share notes with your team.

Pros:

• Easy to use and customize
• Integrates with many other apps and tools
• Offers a free plan for up to 100MB of storage and unlimited tasks and members

Cons:

• Some features are only available on paid plans
• May have some bugs and glitches
• May be overwhelming for some users due to its many features and options

Airgram: The AI Meeting Assistant that Records, Transcribes, and Analyzes Meetings

Airgram is an AI meeting assistant that can join your online meetings and record, transcribe, and analyze them. and Airgram can also provide you with insights and recommendations based on your meeting data, such as sentiment analysis, keyword extraction, and meeting effectiveness. You can use Airgram to review your meeting transcripts, share them with your team, and export them to other apps.

Pros:

• Works with any video conferencing platform
• Provides accurate and real-time transcription
• Offers a free trial for 14 days and a free plan for up to 10 hours of meeting recordings per month

Cons:

• Requires an internet connection
• May not work well with noisy or low-quality audio
• May not support some languages or accents

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Otter: The Smart Note-Taking App that Captures and Organizes Meeting Conversations

Otter is a smart note-taking app that can capture and organize your meeting conversations in real-time. and Otter can also generate searchable notes and highlights from your meetings, and sync them with your calendar, contacts, and other apps. You can use Otter to edit, share, and collaborate on your meeting notes with your team, and access them from any device.

Pros:

• Supports live and recorded audio
• Provides speaker identification and punctuation
• Offers a free plan for up to 600 minutes of transcription per month

Cons:

• Requires an internet connection
• May not work well with noisy or low-quality audio
• May not support some languages or accents

Gong: The Revenue Intelligence Platform that Records and Analyzes Sales Calls and Meetings

Gong is a revenue intelligence platform that can record and analyze your sales calls and meetings, and provide you with insights and feedback to improve your performance. and Gong can also help you with coaching, pipeline management, and deal forecasting. You can use Gong to discover what works and what doesn’t in your sales conversations, and learn from the best practices of your peers and competitors.

Pros:

• Integrates with many CRM and video conferencing platforms
• Provides actionable and data-driven insights
• Offers a free trial for 14 days and a free plan for up to 3 users and 10 hours of recording per month

Cons:

• Requires an internet connection
• May not work well with noisy or low-quality audio
• May not support some languages or accents

Microsoft Teams: The Collaboration and Communication Platform with AI Features

Microsoft Teams is a collaboration and communication platform that integrates with Office 365 and other apps, and offers AI features such as background blur, live captions, and transcription. You can use Microsoft Teams to chat, call, and video conference with your team, and share files, documents, and notes. You can also use Microsoft Teams to create and join online meetings, and access the meeting recordings and transcripts.

Pros:

• Easy to use and set up
• Supports up to 300 participants in a meeting
• Offers a free plan for up to 500,000 users and 10 GB of storage per team

Cons:

• Requires an internet connection
• May have some bugs and glitches
• May not support some languages or accents

Miro: The Visual Collaboration Platform that Enables Online Brainstorming, Ideation, and Planning

Miro is a visual collaboration platform that enables online brainstorming, ideation, and planning with digital whiteboards and sticky notes. You can use Miro to create and share interactive diagrams, maps, charts, and sketches with your team, and collaborate on them in real-time. You can also use Miro to integrate with other apps and tools, and export your boards to various formats.

Pros:

• Supports unlimited boards and collaborators
• Provides a variety of templates and widgets
• Offers a free plan for up to 3 editable boards and unlimited viewers

Cons:

• Requires an internet connection
• May have some bugs and glitches
• May be overwhelming for some users due to its many features and options

Google Meet: The Web-Based Video Conferencing Platform with AI Features

Google Meet is a web-based video conferencing platform that offers AI features such as noise cancellation, live captions, and low-light mode. You can use Google Meet to host or join online meetings with up to 250 participants, and share your screen, documents, and presentations. You can also use Google Meet to record and save your meetings to Google Drive, and access the meeting transcripts.

Pros:

• Easy to use and join
• Integrates with Google Workspace and other apps
• Offers a free plan for up to 100 participants and 60 minutes per meeting

Cons:

• Requires an internet connection
• May have some bugs and glitches
• May not support some languages or accents

Zoom AI Companion: The Virtual Meeting Assistant that Joins Zoom Meetings and Provides Live Transcription, Summaries, and Action Items

Zoom AI Companion is a virtual meeting assistant that can join your Zoom meetings and provide live transcription, summaries, and action items. You can use Zoom AI Companion to review your meeting transcripts, share them with your team, and export them to other apps. You can also use Zoom AI Companion to schedule meetings, send reminders, and follow up on tasks.

Pros:

• Works with any Zoom account and device
• Provides accurate and real-time transcription
• Offers a free trial for 14 days and a free plan for up to 10 hours of meeting recordings per month

Cons:

• Requires an internet connection and a Zoom account
• May not work well with noisy or low-quality audio
• May not support some languages or accents

Laxis: The AI Meeting Assistant that Helps Customer-Facing Teams Schedule, Prepare, and Follow Up on Meetings

Laxis is an AI meeting assistant that helps customer-facing teams schedule, prepare, and follow up on meetings. and Laxis can also join your meetings and provide live transcription, summaries, and action items. You can use Laxis to sync your meetings with your CRM and calendar apps, and automate your email communication with your customers.

Pros:

• Works with any video conferencing platform and CRM system
• Provides personalized and contextual suggestions
• Offers a free trial for 14 days and a free plan for up to 5 users and 10 meetings per month

Cons:

• Requires an internet connection and a Laxis account
• May not work well with noisy or low-quality audio
• May not support some languages or accents

Krisp: The Noise-Canceling App that Uses AI to Mute Background Noise and Enhance Voice Quality for Online Meetings

Krisp is a noise-canceling app that uses AI to mute background noise and enhance voice quality for online meetings. and Krisp can also filter out the noise from other participants, and let you choose from different sound effects and backgrounds. You can use Krisp to improve your audio experience and professionalism in any online meeting platform or app.

Pros:

• Easy to install and use
• Supports both inbound and outbound noise cancellation
• Offers a free plan for up to 120 minutes of noise cancellation per week

Cons:

• Requires an internet connection and a Krisp account
• May not work well with some devices or headphones
• May not support some languages or accents

Conclusion

As you can see, there are many AI tools for meetings that can help you and your team get the most out of your meetings. Whether you need to schedule, record, transcribe, analyze, or enhance your meetings, there is an AI tool for that. And the best part is, most of these tools are easy to use, affordable, and compatible with your existing apps and platforms.

So, what are you waiting for? Try out some of these AI tools for meetings today, and see how they can transform your meeting experience. And don’t forget to share your feedback, questions, or suggestions in the comments section below. We’d love to hear from you!

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